Frequently Asked Questions
InCabin will be held on 20th June 2023 at the Autoworld Museum in Brussels.
Parc du Cinquantenaire,
The rooms available at the discounted AutoSens/InCabin 2022 rates have been released.
If you still require a room, don’t panic, you can contact the Brussels Booking Desk with your requirements: from, to, number of rooms, … and possible special requirements, so we can revert back to you as swiftly as possible with a solution.
InCabin & Brussels Booking Desk
No, delegates can register up to and throughout the show, but we recommend securing your pass early to secure the best rate.
Yes, the following networking receptions will be taking place during InCabin:
Evening Reception – Thursday 15th September, 6:00pm, Autoworld Museum, kindly sponsored by DTS by Xperi.
Yes we can cater for dietary requirements, just make sure you let us know when you book your ticket or email [email protected]
The car parking area outside the museum is managed by the Local Authority, not the museum itself.
Parking may be available on the day, but cannot be guaranteed. Cars may not be left overnight. Please ensure you observe local parking rules and restrictions.
There are commercial parking facilities nearby.
Public transport, including a Metro service is the best way to get around Brussels.
We continue to follow events industry best practice to ensure your safety at all times. The venue follows a stringent cleaning regime and whilst no proof is required regarding your COVID status to enter the event, we would ask that if you are feeling unwell or have symptoms of any flu-type illness, please do not attend the event to avoid putting others at risk.
Refunds are available if you do test positive for COVID prior to the event, please just send proof of your positive test to us via email to [email protected].
About the content and after the event
The full agenda is already available, you can view it here.
Yes, all content sessions are recorded and will be made available to all attendees and those that purchase an “On-Demand Pass“.
Video footage, interviews and various other recordings will be taking place onsite. By registering, your consent to appearing in such recordings.
For further information, please read our T&C’s here.
The sessions will go on demand and be available within 10 days of the event for all attendees and will be available for 9 months.
Only attendees with valid passes will be able to access the on demand videos. You may not share this access with colleagues or associates.
Slides to accompany most presentations will be available to download via the Event Portal within 10 days of the event.
We cannot guarantee the availability of any given presentation.
Registered delegates will be able to view the full attendee list in our Event Portal within a week before the event.
You can review names, job titles and affiliation. You can message and connect with other attendees. Email and other contact information is not available via the Portal. You may not copy, download, transfer or use the delegate listing for marketing purposes.
For more information, please read our T&C’s here.
Please follow the ‘Forgotten Password’ link and process.
Alternatively, navigate to your account, and select ‘Account details’. Enter your new password under the ‘Password change’ section. Please don’t forget to save your changes.
Navigate to your profile, click the cog in the right hand corner and select ‘edit profile’. Click on your photo and use the ‘edit photo’ option to upload a new picture.
About the tickets
We only offer one ticket option for InCabin:
Full Day Pass – access to the conference sessions, receptions, networking sessions, rountables, exhibition, plus a free onsite magazine and access to the online portal where you can view the latest agenda, delegate list, message fellow attendees, plus on-demand access to the presentations recordings after the event ends.
Special rates are available for OEM and Tier 1 company staff, academics, Women in Engineering, please see questions below for more information.
Please note if you want to attend AutoSens too, you can book your pass for that event while booking for InCabin.
Please visit our ticket page to register https://auto-sens.com/incabin/pass/
If you work for an OEM or Tier 1 company, you can join us for free (you must pay a full refundable €99 deposit, which will be refunded if you check in onsite at the event). Claim your free pass here.
We also provide 50% discount for Women in Engineering and Academics. Go to our ticket page, scroll down and click ‘Claim offer’.
Please note that discounts cannot be applied retrospectively.
Yes, you can book groups or on behalf of someone else here.
The person making the booking can choose to be an administrator if they are not attending the event themselves.
For Group bookings, the administrator can then allocate passes to colleagues.
Yes, AutoSens requires an additional ticket.
OEM and Tier 1 employees can also attend for free but need to register. You can add your AutoSens pass during checkout, or please contact us directly to add this post-purchase.
Learn more about AutoSens tickets here.
You will be sent a QR code at least 24 hours prior to the first day of the event.
This will be sent to the email you used to register for the event.
To access the event please bring your QR code on your mobile device, or printed out.
If you don’t think you have received the code, please check your junk email.
The QR code will work from your phone.
Or, if you do not receive a QR code, you can check in at the event by showing photo ID and your registration confirmation email to our hostesses.
Please note, however, that without your QR code your entry to the event may be delayed to please do your best to have it ready when you arrive at AutoWorld.
Delegates can provide a substitute at any time without incurring extra charges.
Please note that substituting close to the event may cause a delay in accessing the event.
For refunds, please read our T&C’s here.
Yes, you can. Contact us at [email protected]
Yes, capacity dependent, we do accept walk-in registrations, but we prefer advance registrations since these prevent you from experiencing any delays at check-in.
If you plan to register onsite, please arrive as early as possible. Please also bring a valid credit card. We cannot take cash payments onsite, or any other form such as cheque. You must pay for your ticket in full before accessing the event.
Please read our full T&C’s here.
European event passes are sold online in EUR €, however, we accept payment from any valid credit or debit card regardless of your home currency.
For group bookings, we may be able to issue invoices in £ or USD upon request. Contact [email protected]
We do not currently accept payment via cryptocurrencies.
For any business running conferences in Belgium, the law states they are obliged to apply 21% Belgian VAT to our Delegate tickets (as per Place of Supply rules).
The only exception to this rule is for companies registered for VAT in Belgium.
If you are registered in Belgium for VAT purposes, please enter your country and Belgium and your VAT number during registration and the VAT will be removed.